November 15, 2008
Purpose:
This policy is to encourage participation in District events by offering partial travel subsidies. District Events for which subsidies are available are:
- District Assembly
- Leadership Development Day (aka PCD Track Meet)
- Growth Conference (aka Mid-Winter Conference)
- Special PCD sponsored training events or conferences
Background:
During the PCD budgeting process the PCD Board determines the amount of the funds available to support this policy in a given fiscal year. The funded amount will determine the number of PCD events when travel assistance can be obtained.
Terms:
- Mileage
The District shall reimburse mileage for travel costs to the specified District events for one air/train traveler or one vehicle per congregation where the distance traveled from the congregation to the event exceeds 180 miles one-way.
- Reimbursement amount
For travel by car, the amount reimbursed shall not exceed $.11/mile. For travel by air or train, the amount shall not exceed $.07/mile from airport/station to airport/station.
- Limitations
Reimbursement shall be available for travel either by air/train or car, not both.
- Approval process
Requests for travel assistance shall be submitted at least 14 days prior to the district event to the District Executive for review and approval.
Submission of claims:
Claims for reimbursement shall be submitted to the District office not later than 2 weeks after the event.