November 15, 2008
This policy is to encourage participation in District events by offering partial travel subsidies. District Events for which subsidies are available are:
- District Assembly
- Leadership Development Day (aka PCD Track Meet)
- Growth Conference (aka Mid-Winter Conference)
- Special PCD sponsored training events or conferences
During the PCD budgeting process the PCD Board determines the amount of the funds available to support this policy in a given fiscal year. The funded amount will determine the number of PCD events when travel assistance can be obtained.
The District shall reimburse mileage for travel costs to the specified District events for one air/train traveler or one vehicle per congregation where the distance traveled from the congregation to the event exceeds 180 miles one-way.
- Reimbursement amount
For travel by car, the amount reimbursed shall not exceed $.11/mile. For travel by air or train, the amount shall not exceed $.07/mile from airport/station to airport/station.
Reimbursement shall be available for travel either by air/train or car, not both.
- Approval process
Requests for travel assistance shall be submitted at least 14 days prior to the district event to the District Executive for review and approval.
Submission of claims:
Claims for reimbursement shall be submitted to the District office not later than 2 weeks after the event.